Case Study — b2venture
From coordinated emails to an institutional-grade system
How one of Europe’s most established early-stage venture platforms turned investment governance into audit-proof, automated workflows — without writing a line of code.
€800M
Assets under management
100+
Active portfolio companies
350+
Angel investor network
01 — The problem
Governance running on email threads and manual DocuSign requests
Investment professionals in Berlin, leadership in Switzerland, fund directors in Luxembourg, each fund with its own approval routes, committees and conditional requirements. Decisions across 100+ portfolio companies were coordinated through parallel email threads, hand-initiated DocuSign requests and individual follow-ups. The process worked, but it was slow and error-prone: signatures had to be chased manually, and decisions had to be reconstructed from email threads when evidence was needed for audit.
02 — What we did
One no-code orchestration engine, owned by the investment team
- account_treeThe investment decision orchestration. A single master orchestration with conditional logic adapts to every fund and approval route — fully traceable, end to end.
- hubA governance backbone. Follow-ons, exits, capital calls and angel onboarding (incl. NDAs) all run on the same rails, with documents archived automatically.
- integration_instructionsPlugged into the existing stack. DocuSign signatures triggered automatically, Slack notifications at every step, executed documents stored systematically — no disruption to daily operations.
- build_circleOwned by the business. An investment associate built the first decision orchestration with no technical training. New rules ship in minutes, not weeks.
03 — The payoff
Audit-proof governance at institutional scale
Multiple investment decisions execute every week without circular email coordination. Every decision and document is fully traceable. Six years in, Next Matter / Next Matter is part of b2venture’s operating system — removing it would mean reverting to slower, riskier manual processes.
100s
Hours saved annually in direct coordination time
6-fig
Annual efficiency gains at senior team cost levels
~6 yrs
Embedded as core operating infrastructure
100%
Audit-proof traceability on every decision
“Next Matter turned our investment governance from coordinated emails into an institutional-grade system. An investment associate built our entire decision orchestration, without technical training.”
Sven Eppert — Partner & CFO, b2venture
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Workflows live: investment decision (multi-fund, conditional routing), follow-on investments, exit procedures, capital calls, angel onboarding & NDAs, document archive & distribution.
Integrations: DocuSign (automated signature requests), Slack (stakeholder notifications), document archive (systematic storage and external-partner sharing).
Why no-code mattered: legacy BPM tools were built for IT, not agile investment teams. Drag-and-drop workflows, conditional logic and real-time testing let the team own and adapt processes themselves — critical as service providers and regulations evolve.
Strategic outcome: reduced governance risk, improved audit readiness, minimised compliance exposure across multiple Luxembourg fund vehicles and cross-border directors.
What’s next: with Next Matter as Next Matter’s parent company, agentic AI is being layered on top — turning structured workflows into intelligent, self-optimising systems.